Thursday, January 31, 2008

Save the Trees, Use eDocuments

You know there's no such thing as a paperless meeting, but you can at least avoid printing 15 copies of a handout and then having only 8 people show up. Simply attach any documents (handouts, agenda, etc) to your Meeting Request using Outlook. Then if the participants plan to attend, invite them to bring their own copy. An even better solution is to use a SharePoint site, in which case you can place the document on the SharePoint site in the Shared Documents area and provide all attendees with a URL to the document. The latter method avoids creating digital duplicate copies of the same document (one attached to each message you send) which adds to the workload of the mail server.

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